Microsoft Viva

The Power of Microsoft Viva for Remote Work

Hybrid working models are increasingly becoming the norm, creating new challenges for organizations as they seek to engage, motivate, and grow an increasingly dispersed and distracted workforce. Microsoft Viva creates integrated digital employee experiences focused on the future of work, enhancing employee performance and productivity and increasing employee retention.

What is Microsoft Viva?

Microsoft Viva is an employee experience platform that directly brings tools for employee engagement, learning, wellbeing and knowledge discovery into the flow of people’s work. Viva is designed to help employees learn, grow and thrive with new experiences that integrate with the productivity and collaboration capabilities of Microsoft 365 and Microsoft Teams.

The Microsoft Viva suite currently includes five apps: 

Viva Insights

Viva Insights drives productivity and wellbeing, delivering personalized insights, quantifying the impact of work on people and business, and addressing business challenges. With Viva Insights, you can:

  • Stay connected – Stay on top of your collaboration with colleagues through features such as AI-based task suggestions and meeting assistance.
  • Protect time – Find more time to eliminate distractions, stop multi-tasking, and focus on your core priorities.
  • Send praise – Send acclaim to your employees and coworkers, either in a private chat or in a Teams channel conversation.
  • Reflect – Take a moment to check in with yourself, to reflect on how you’re feeling.
  • Meditate – Experience a guided meditation from Headspace.
  • Take a break – Take an occasional one-minute “breathing break during your workday.”
  • Start a virtual commute – Mindfully close out your workday.
  • Use Microsoft To-Do – Take action on a task in your to-do list.

Viva Engage

Viva Engage focuses on managing conversations and communities across teams and departments. Organizations can bring leaders and employees together for townhalls and virtual events and share announcements to keep everyone informed across the web and mobile. Employees can also ask questions, participate in polls, praise colleagues, and vote on answers. 

Viva Connections

Viva Connections focuses on culture and communications, encouraging connections across the organization, and empowering employees to contribute ideas, news, feedback and resources in the apps and devices they use daily.

Viva Learning

Viva Learning prioritizes skilling and growth, integrating learning into tools and platforms where users work, simplifying and centralizing learning, and surfacing personalized content. Learning covers everything employees do, including having conversations, collaborating, connecting learning to tasks, and participating in work groups and work streams. 

It includes access to content libraries from LinkedIn Learning, Microsoft Learn, Microsoft 365 Training, third-party content providers and learning management systems, and content your company adds to Viva Learning. 

Viva Topics

Viva Topics centers on knowledge and expertise, using AI to prioritize content and convert it to knowledge on curated topic pages and making knowledge more easily accessible overall. 

Viva Goals

Viva Goals democratizes contribution to organizational objectives and key results (OKRs), providing end-to-end goal management, embedding OKRs into EX and employee workflows, and aligning everyday work with team goals and company mission. It also helps prioritize the most important activities for improving bottom-line results.

Why You Should Use Microsoft Viva

The quest for a better employee experience is nothing new. But the shift to remote and hybrid working has changed how employees feel about their workplace. Over the past two years, employees have adapted to the hybrid and remote work landscape and now prefer it. A recent study found that remote work increases employee happiness by 20%. As employers look to attract and retain talent, it is critical to focus on practices that promote wellbeing and help employees thrive wherever they work.

Each Microsoft Viva module addresses a specific pain point for enhancing the employee experience. Here are the key benefits:

  • Strengthen company culture & teamwork
  • Improve wellbeing & prevent burnout 
  • Maintain momentum and productivity 
  • Encourage upskilling and employee development
  • Improve the onboarding process 
  • Create better ways to knowledge-share 

Microsoft also commissioned Forrester Consulting to conduct a Total Economic Impact™ (TEI) study and examine the potential ROI enterprises may realize by deploying Viva. 

Forrester interviewed eight representatives with experience using Microsoft Viva. Forrester aggregated the interviewees’ experiences for this study and combined the results into a single composite organization.

Here are some key findings:

  • Reduced onboarding time-to-full-productivity by 50%
  • Improved productivity via a 75% reduction in content and expert discovery effort
  • Reduced employee attrition by 20%
  • 1.5 million in time savings for operations teams 
  • $1.8 million in additional revenue each year due to improved employee productivity, increased innovation, and faster time-to-market

Wrapping Up

As we continue our journey to digital transformation and embrace hybrid and remote work, Microsoft Viva has the potential to rejuvenate the current employee experience and foster a culture that empowers people and teams to be their best from anywhere.

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